Terms of Service

Using octively.io, joining the waitlist, or engaging Octively for a role constitutes acceptance of these terms. If you are agreeing on behalf of a company, you confirm you are authorised to bind it.

We may change these terms as the service develops. The 'last updated' date above always reflects the current version. For a material change affecting waitlist members or active clients, we will give notice by email before it takes effect. Continued use after that date is acceptance of the revised terms.

A waitlist entry reserves a place in the queue for early access. It is not a contract for services, not a guarantee that access will be offered, and not a promise of any particular launch date.

One entry per email address. We may merge, correct, or remove entries that are duplicated, automated, or submitted with an address the submitter does not control.

You may leave the queue at any time by writing to legal@octively.com. Leaving the queue deletes your position and your referral credit and cannot be undone.

Each waitlist entry receives a referral code. Sharing it with someone who then joins credits your entry and can improve your position. Referral credit is a courtesy, not a purchased benefit, and has no cash value.

Self-referral, disposable or generated addresses, incentivised bulk signups, and any automated distribution of your code are prohibited. We may void credit, reset a position, or remove an entry where we reasonably believe the referral system has been gamed.

We may change how referral credit maps to queue position, or retire referrals entirely, before launch.

Octively takes a role description from a hiring company and runs sourcing, structured AI interviews, verification of the claims made, and a ranked shortlist in which every conclusion cites the evidence behind it. Where the company asks for it, we also support offer and onboarding steps.

Octively is an agency, not an employer of record. We do not employ the candidates we present, and we do not make the hiring decision — the company does, on the evidence we supply.

Assessments are informed judgements produced by AI systems from the evidence available. We do not warrant that a candidate we present will accept an offer, perform to expectation, or remain in the role.

Octively charges a placement fee on hire. There is no retainer and no fee for a search that does not produce a hire. The fee, its basis, and any replacement guarantee are set out in the written engagement letter for each role, and that letter prevails over this page where they differ.

A qualifying hire means the company, or any affiliate of it, engaging a candidate first introduced by Octively — as an employee, contractor, or through a third party — within 12 months of the introduction, in that role or any other.

Invoices are issued on the candidate's start date and payable within 14 days. Fees are exclusive of VAT and any other applicable tax. Overdue amounts may accrue interest at the statutory rate.

Non-circumvention: the company will not attempt to avoid a fee by routing an introduced candidate through another agency, an affiliate, or a delayed engagement.

The company is responsible for the lawfulness of the role it advertises, for its own hiring decisions, and for compliance with employment, equality, and immigration law in its jurisdiction.

Octively is free for candidates. We never charge a candidate a fee, and we never ask a candidate to pay for placement, assessment, or a better position in any queue.

Candidates agree to represent their experience honestly. Fabricated employment, credentials, or work artifacts, and using another person or an undisclosed tool to answer for you in an interview, are grounds for removal from the process and from the platform.

Interviews are conducted by an AI interviewer and are recorded and transcribed. You are told this before the session begins and may decline. A candidate may request human review of an assessment and may see the evidence cited in it, as described in the Privacy Policy.

Nothing here creates an employment relationship between a candidate and Octively.

Do not scrape, crawl at volume, or otherwise bulk-extract content from octively.io; do not probe, load-test, or attempt to bypass the rate limits and bot protections on our forms.

Do not reverse engineer the service, attempt to extract model prompts or weights, or use our assessment outputs to build a competing product.

Do not submit malware, unlawful content, or another person's data without their authority, and do not use Octively to discriminate against candidates on any protected characteristic.

We may suspend or terminate access for a breach of this section, immediately where the breach threatens the service or another user.

Octively owns the site, the service, the assessment methodology, and all related intellectual property. Nothing in these terms transfers that ownership.

A hiring company receives a licence to use the shortlists and assessments we deliver for its own internal hiring decisions. It may not resell, publish, or supply them to another employer or agency.

Candidates retain ownership of their CVs and work artifacts and grant Octively a licence to process and present them for the purpose of the roles they are considered for.

Each party will keep the other's non-public information confidential, use it only for the engagement, and protect it with at least reasonable care. This covers role requirements, compensation bands, candidate identities, and assessment content.

This obligation does not apply to information that is public through no breach, independently developed, or required to be disclosed by law, and it survives the end of the engagement by three years.

The website and, during any early-access period, the service are provided 'as is' and 'as available'. To the fullest extent permitted by law we disclaim implied warranties of merchantability, fitness for a particular purpose, and non-infringement.

Neither party is liable for indirect, incidental, special, or consequential loss, or for lost profits, revenue, or business opportunity, however arising.

Our total aggregate liability arising out of or in connection with the service is limited to the fees paid to Octively for the role giving rise to the claim in the 12 months before the claim, or GBP 100 where no fees have been paid.

Nothing in these terms limits liability for death or personal injury caused by negligence, for fraud or fraudulent misrepresentation, or for any liability that cannot lawfully be limited.

You may stop using the site at any time and may leave the waitlist as described above. Either party may terminate an engagement for a role on written notice; fees already earned on a completed hire remain payable.

Either party may terminate immediately for material breach that is not cured within 14 days of notice, or for insolvency. The sections on fees already accrued, non-circumvention, intellectual property, confidentiality, and liability survive termination.

These terms are governed by the laws of England and Wales, and the courts of England and Wales have exclusive jurisdiction, without prejudice to any mandatory consumer protections in your country of residence.

Before starting proceedings, each party will raise the dispute in writing to legal@octively.com and allow 30 days for a good-faith resolution.

Questions about these terms, an engagement, or an invoice: legal@octively.com.